The equipment request function within the Homeworking Display Screen Equipment app (enabling staff to request equipment for use when working at home) is now closed.  

Responsibility for both ordering and funding these items has now passed back to the local school or service, in the same way it was pre-pandemic. 

The app is still available on this page and now contains: 

• Links to useful DSE related resources
• information on the new process including a set of FAQs
• a catalogue of approved/recommended items for use at home
• An email function where an individual making a request can send an equipment wish list to themself and their manager or DSE assessor (based on the catalogue within the app). This can be used to support ordering and record keeping locally

If you need further information on the process please look at the FAQ section within the app or contact jessica.vance@bristol.ac.uk

Purpose: Practical advice and checklist for working from home safely.

Resources: 

• Home working guidance and checklist (PDF)
• H‌ome working guidance and checklist (word) - Editable version

Completed by: Individual working from home.

Purpose: Visual overview of the DSE risk assessment process with links to resources. Recently simplified and adapted to reflect the new ways University staff work, this process has been designed with flexibility in mind, covering multiple workstations across different locations. Therefore, this process can be applied to any DSE user, wherever they work, including:

• home working
• working on campus with a fixed desk
• NWoW on campus
• working while travelling
• other types of remote working
• a mix all working styles

Resource: DSE risk assessment flowchart

Relevant for: All University staff using computers, local DSE assessors and SSAs.

Purpose: Forms part of the DSE risk assessment process by identifying whether further adjustments to the workstation or actions are needed.

Resource: DSE self-assessment form - PDF and DSE self-assessment form - Editable copy

Completed by: Individual using computer and workstation

Submitted to: Local DSE assessor

When: After the individual has worked through the e-learning module, followed the guidance and completed the checklists but the issues remain unresolved.

Purpose: Any University employee who is a DSE user is entitled to an eye and eyesight test.

Please make a request using the DSE user eye test authorisation form - PDF and DSE user eye test authorisation form - Editable copy

Please complete section 1, obtain authorisation from your line manager,  DSE assessor or SSA for section 2, and ask the optician to complete section 3.

You may then visit the optician of your choice and submit an expenses claim using myERP.

What you can claim:

• Up to £25 for the cost of an eye test
• up to £35 for glasses prescribed solely for DSE use

The optician will determine the frequency of future tests (in section 3 of the form). This is usually every two years, but may vary.

Please note: 

• By signing the form, you declare that the information provided is correct, that you understand the terms of this agreement and that you agree for the results to be disclosed to the University of Bristol.
• The University will not contribute towards glasses prescribed for any use other than DSE work.
• If an ordinary prescription is also suitable for DSE use (e.g. prescribed for watching TV, reading driving etc.) the University will not contribute to or fund the glasses.
• If the costs of the eye and eyesight test or glasses prescribed for DSE use exceed the amounts specified above, the employee will need to meet these extra costs.
• You pay at your appointment and then claim the cost back via expenses. Please remember to upload the eye test authorisation form and the receipt from your appointment.
• The budget code for your expense claim will be a local budget code. If you are not sure what it is, we recommend getting in touch with your line manager, local admin team or the team administrator to find out the correct code.