Accident and incident reporting

Illustration showing the definition of an accident, incident or undesired occurrence
Illustration showing the definition of an accident, incident or undesired occurrence

Report an accident or incident

Use the online reporting system to report accidents, incidents and near misses related to safety and health.

You need to be on the University network to use this system. If you are working off-site, log into the University VPN.

How is an accident or incident defined?

Different types of adverse events can happen. The Health and Safety Executive (HSE) defines them into categories:

  • An accident is an event that results in injury or ill health,
  • An incident could be a near miss or an undesired circumstance:
    • near miss is an event that, while not causing harm, has the potential to cause injury or ill health,
    • an undesired circumstance is a set of conditions or circumstances that have the potential to cause injury or ill health,
  • A dangerous occurrence is one of a number of specific, reportable adverse events, as defined in the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).

Please do not use the accident/near miss reporting system to highlight maintenance issues where there is no near miss or accident, these should be reported to the Maintenance Helpdesk.

For clarification,

  • Near Misses are unsafe events or situations that could have resulted in an injury, illness or damage but did not due to chance, corrective actions, or intervention e.g., an individual trips on damaged flooring tile but does not sustain an injury.  
  • A maintenance fault is a defect in equipment, fixtures or fittings that could lead to an unsafe condition if it is not rectified e.g., a damaged flooring tile that could present a trip hazard, a water leak.  

Other injuries and accidents

If your building is situated close to the Accident & Emergency department of the Bristol Royal Infirmary (Upper Maudlin St), use these facilities unless the injury is very minor.

First aid boxes

First aid boxes contain items recommended by the Health and Safety Executive (HSE), such as bandages, wound dressings, sterile eye pads, safety pins and plasters.

No medicines like aspirins, paracetamol, ointments or other medication are kept in the first aid box.

First aid personnel are trained only in the administration of first aid, not to administer drugs or medicines.

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