If a preliminary meeting is required it will be chaired by the Dean and the Panel Chair (eg the Deputy Vice-Chancellor or Pro Vice-Chancellor) will not be in attendance.
|
Action |
Responsibility |
|---|---|
| Identify Selection panel members | Lead Recruiter (LR) |
|
Identify timetable for closing date, long-list meeting, short-list meeting, interviews and any other assessment methods to be included |
LR with advice from HR Employee Services Hub team (Hub) |
|
Identify suitable advertising methods |
LR with advice from Hub |
|
Confirm interview date(s) and panel availability |
LR/School with advice from Hub |
|
Draft further particulars Draft advertisement text including suggestions of where to place it Identify up to eight potential external assessors |
LR with assistance from Hub if required LR with assistance from Hub if required
LR with assistance from Hub if required |
| Book refreshments for interviews if required | School |
|
Book room for interview |
School |
|
Action |
Responsibility |
|---|---|
|
Amendments to further particulars |
LR to forward to Hub |
|
Advertising (once post uploaded to eRecruit by Employee Services Hub) (Closing date will be at least three weeks from date of last advertisement) |
Hub LR to circulate details of post via academic/ specialist networks |
|
Contacting External Assessors and managing responses |
Hub |
|
Processing applications and circulating to LR/panel |
Hub to forward to LR/panel after closing date |
|
Action |
Responsibility |
|---|---|
|
Produce a long-list of applicants who potentially meet the criteria |
LR to arrange for at least 3 members of selection panel to carry out long-listing |
The short-listing meeting is chaired by the Dean and the DVC/PVC is not in attendance.
|
Action |
Responsibility |
|---|---|
| Produce a short-list of candidates to interview. If a meeting is held, it will be chaired by the Dean and the DVC/PVC is not in attendance. | Selection panel/LR. |
|
Completion of short-listing notes |
To be completed by each member of selection panel and returned to LR |
|
Arrangements for interviews and presentations |
Appointment Committee to discuss and agree and LR to co-ordinate with Hub |
| Contact unsuccessful applicants | Hub |
Interviews are to be chaired by the Deputy Vice-Chancellor or the nominated Pro Vice-Chancellor. Candidates should also give a presentation/lecture to the School.
|
Action |
Responsibility |
|---|---|
| Schedule the interview timetable and other elements to be included in the process | Hub in liaison with LR (some arrangements will be made locally via the LR/School) |
| Invite selected candidates to interview and confirm details of presentation and other components of the final selection process | Hub |
| Take up references for short-listed candidates | Hub |
| Arrange any accommodation/ car parking required by candidates and deal with any other candidate queries | Hub |
| Make arrangements for presentations and any lunch/ dinner that will form part of the process | LR and School |
| Plan and prepare structure of the interviews/ areas of questioning | LR and selection panel with advice from Hub |
|
Circulate timetable, CVs, references and external assessors reports to selection panel |
Hub to circulate one week prior to interview |
|
Reception of candidates prior to interview and presentation |
LR to nominate and brief, with assistance from Hub if required |
| Interview candidates and conduct presentations and other elements included in the selection process | Selection panel and any supplementary panel members taking part in other elements of the selection process |
| Decide on candidate who best meets the selection criteria based on the interview, presentation, external assessors reports, reference and evidence from any other elements included in the selection process | Selection panel |
|
Completion of interview notes |
Each panel member to complete Candidate Interview Assessment and LR or panel chair to complete Interview Panel Report form (to be forwarded to the Hub) |
|
Action |
Responsibility |
|---|---|
|
Notification of outcome to interview candidates |
Dean to inform successful candidate as soon as a decision has been reached, opening negotiations on start date, salary and conditions Dean to inform unsuccessful candidates as soon as possible after interviews have taken place and inform the RA once this has been done
|
|
Issue formal offer of employment |
Human Resources issue formal letter and employment contract to successful candidate |
| Obtain pre-employment health assessment | Human Resources |
| Check entitlement to work in the UK | Human Resources |
| Obtain a certificate of sponsorship (if required for a migrant worker) | Human Resources |
| Liaise with the appointee over relocation package (if required) | Dean/LR/Human Resources |
| Inform external assessors of the appointment | Hub |
| Plan and carry out the induction | Recruiting School |
