Forms

 

Form Name Description
Academic Leadership and Management Pay Supplement Application Form (Office document, 54kB) To be used by Heads of Departments and Deans when making a case for the payment of a supplement for a role falling within "other" categories (see the related policy section)
Access to work application form (Office document, 204kB) Request for equipment or personal support in the workplace for disabled staff
 Adoption leave

Policy and forms on the staff intranet:

  • ‌Adoption leave application form - for use by individuals wishing to apply for adoption leave
  • Keeping in touch day (during maternity/adoption) form 

Other forms:

To be completed when requesting Associate Status for non-payroll staff (without academic status) in various roles within the University‌.

To be completed by the employee at least three months prior to the commencement of the proposed break.
Certification of sponsorship questionnaire - Tier 2 application (Office document, 112kB) Information required for a Certificate of Sponsorship (CofS) - Tier 2 application
Certification of sponsorship questionnaire - Tier 5 application (Office document, 84kB) Information required for a Certificate of Sponsorship (CofS) - Tier 5 application
Delaying a progression due date application form (Office document, 23kB) Making a case for a delayed date for consideration for progression
Bereavement, emergency, dependant and carers leave

Policy and forms on the staff intranet:

  • Unpaid dependants and carers leave application form- to be completed by individuals who have used 5 days paid dependants and carers leave, and need to take unpaid dependants and carers leave.

Discretionary Point Scheme form (Office document, 47kB)

For use in making a case for rewarding and recognising the exceptional personal contributions of staff employed on the Senior Lecturer/Reader grade L, and on Grades K/L for senior support staff
Flexible Working Flexible working requests can be made via MyERP.

NB.  Where the reason for the request is to undertake a period of study or training, refer to the Study Leave Policy (support staff) (PDF, 154kB) or the Leave of Absence and Study Leave policy (for academic staff).

Further particulars templates and guidance To be completed by departments when producing further particulars for vacancies
Grade M procedures (Office document, 81kB) Making a case for movement within Grade M for Professorial Staff
Grading and re-grading (for Professional Services Staff)

To be completed to request honorary/visiting academic status for non-payroll academic staff in various roles within the University.  See also Associate Form (for non-academics).

Hourly-paid teachers (HPTs)

HPTs are set up in MyERP by HR Employee Services.
HPT fee claim forms can be accessed in MyERP.

Interview expenses

Interview Expenses Form (PDF, 649kB)

 

Interview panel forms

 

Candidate interview assessment form and guidance notes (Office document, 94kB)
For use by individual interview panel members in the recruitment process

Interview panel report and authorisation of appointment (Office document, 48kB)
To be completed by the chairperson of the interviewing panel

Maternity leave

Policy and forms on the staff intranet:

  • Maternity leave application form - for use by individuals wishing to apply for maternity leave
  • Keeping in touch day (during maternity/adoption) form

Other forms:

  For use in making a case for a merit payment to recognise those who have successfully delivered a one-off task or project that would not normally form part of their role, or have contributed significantly in some other way that would not normally be expected of their role, and for which there will not be a continuing requirement.  

Parental leave

Policy and forms on the staff intranet:

Paternity/partner leave

Policy and forms on the staff intranet:

  • Paternity/partner leave application form - to be completed by eligible employees who wish to take up to 2 weeks' paid leave following the birth or adoption of a child. Further leave for the partner can be taken under the shared parental leave policy.
Pension Salary Exchange  
Promotion (academic)

There are two academic promotion processes with separate paperwork. Please refer to the following webpages for all the related procedural information, supporting documentation and forms:

Recruitment and Retention Supplements See relevant section
Removal and Relocation Expenses Relocation/removal expenses in line with the policy can be claimed via the HR and Finance system, MyERP. Click here for instructions.
Shared parental leave

Policy and forms on the staff intranet:

See shared parental leave procedure for forms:

  • Notice of entitlement and intention to take shared parental leave
  • Notice of curtailment of maternity leave
  • Notice to take a period of shared parental leave
  • Notice to cancel or vary a period of shared parental leave
  • Shared parental leave in touch (SPLIT) day form
Shortlisting record (Office document, 54kB) Pro forma to be used for shortlisting applicants for vacancies (see also the example Shortlisting matrix (Office document, 95kB), for use in assessing applications during shortlisting process)
Sickness absence Sickness absence notification forms, to be completed by staff on return from sickness absence, are held in MyERP.
Development Review for staff
  1. Frontline staff with limited or no access to computers.
    Staff in this category can complete a paper review form with their reviewing manager. The form is available on the Staff Development website.
  2. Any staff member with more than one role at the University.
    If you have multiple job roles at the University and need to carry out more than one Development Review for the period, please contact sd-course@bristol.ac.uk
Staffing requests

Staffing request forms can be accessed within MyERP.

Study Leave Form for Professional Services Staff (Office document, 52kB) To be completed by an individual who wishes to apply for time off for training in accordance with the Study Leave Policy (support staff) (PDF, 154kB)
Unpaid Leave Application Form (Office document, 52kB) To be completed by individuals who wish to request a period of ad-hoc unpaid leave not covered by bereavement, emergency, dependant and carers leave, unpaid parental leave or Study Leave (Professional Services or Academic).

Note: some of the documents on this page are in PDF format. In order to view a PDF you will need Adobe Acrobat Reader

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