Registration Information

• Participants
• Registration fee
• Payment
• Cancellations
• Hotel reservations
• Confirmation of registration
• Liability
• Conference secretariat & registration

NB English will be the working language of the conference. No interpretation will be provided.

Participants

The Bristol conference is only open to EUA Members and invited observers. Further enquiries about registration and attendance to EUA conferences should be made to Joanne Dee, EUA Conference Organiser (joanne.dee@eua.be). EUA adopts a flexible attitude vis-à-vis delegations. The aim is to enable all members who so desire (one representative per individual member and two for collective members) to attend EUA meetings, even if a certain balance between country representations should be maintained. Although members will be sending their application forms directly to the local organisers, EUA reserves the right to refuse registrations if there are too many participants from any one country. Priority will be given to those who register early.

Top

Registration fee

The participants' fee includes attendance to the conference, lunches, coffee breaks, evening welcome reception on Thursday 27th, the gala dinner on 28th, the tour of Bristol City Centre and the Tobacco Factory buffet & theatre on 29th March. It does not cover the Sunday post-conference excursion.

The fee for the companions includes the evening welcome reception on Thursday 27th, the gala dinner, the companions' programme and Tobacco Factory buffet & theatre on 28th and 29th March, but not the Sunday post-conference excursion.

Top

Payment

All payments must be made in UK pounds sterling, by cheque, credit card (Visa or MasterCard only, payment by credit card can be done in Euro as well as pounds) or cash. Please do not send cash through the post. You may pay with cash at registration. All cheques should be made payable to University of Bristol. Unfortunately the University of Bristol cannot accept payments by bank transfer.

Please make sure that your name, address, and the participant reference are clearly stated on all payments and transfer documents. All payments should be sent to In Any Event UK to the address at the bottom of the page.

For EUA members in SEE and CIS countries (Albania, Armenia, Azerbaijan, Belarus, Bosnia-Herzegovina, FYROM, Georgia, Moldova, Russia, Ukraine, Yugoslavia): should you need financial support to enable you to attend this conference, please tick the appropriate box on page 2 of the registration form and urgently contact the Registration Team at In Any Event UK (contact details at the bottom of the page).

Top

Cancellations

Cancellations must be sent in writing to 'In Any Event UK' at registration@inanyevent-uk.com or faxed to +44 (0)117 925 7101. If cancellation is received before 28th February 2003, the registration fee minus an administration charge of €100 will be refunded after the conference. If cancellation is received after 28th February 2003 or if the participant fails to attend, the entire registration fee has to be paid. Substitutes will be accepted at any time provided that In Any Event UK are advised of the change.

Cancellation terms for the post-conference tour:

• Cancellation fee of €10 will be charged for cancellations received before 28th February 2003.
• Cancellations received after this date will not be refunded.
• All tours are based on a minimum number of participants. If a tour has to be cancelled due to a low number of
  participants, the tour fee will be refunded in full.
• All refunds will be processed immediately after the Conference.

Top

Hotel reservations

Please complete all details on the Accommodation Booking Form and send to 'In Any Event UK' on: +44 (0)117 925 7101 or registration@inanyevent-uk.com.

Conditions for hotel reservations:

• No reservation will be made nor confirmed before ‘In Any Event UK’ receives your registration/accommodation booking form and conference fee (or proof of payment issued by your bank).
• Please note that hotel rooms will be allocated on a first-come-first-served basis. You are therefore kindly requested to indicate three hotels by order of preference.
• All hotel accommodation must be paid for upon departure in Pounds Sterling. A valid credit card number must be given when making your hotel booking as this is required to guarantee your booking. Please ensure that your credit card will still be valid at the time of the conference. We are unable to make any accommodation bookings without a valid credit card number.
• All amendments to your accommodation booking or cancellation must be sent to In Any Event UK in writing to the e-mail address above before the conference.
• In the event of late cancellation of your hotel (within one week of the conference), the hotels reserve the right to charge your credit card the value of one night’s accommodation.

Top

Confirmation of registration

In Any Event UK will send you an e-mail confirmation of registration upon receipt of your registration form. Final confirmation of the conference including hotel reservation details and other information will be sent by In Any Event UK in Bristol to all registered participants by the beginning of March 2003.

Top

Liability

Neither EUA, Bristol University or In Any Event UK is liable for any losses, accidents or damage to persons or objects, regardless of the cause. Participants and companions attend the Conference and all related events at their own risk and responsibility.

The University of Bristol shall not be liable for any failure to fulfil this conference where failure is caused by supervening circumstances including weather, fire, flood, earthquake, war, riots, acts of terrorism or events which without fault of either party, render fulfilment impossible. The University therefore reserves the right ultimately to cancel it with little or no notice. The university will give delegates as much notice of cancellation as possible. To minimise hardship to the delegates, if the University cancels the conference, the University will refund 50% of the registration fees. The University however, cannot be responsible for delegate’s travel & accommodation commitments for which they may feel it prudent to insure.

Top

Conference secretariat & registration

During the conference, the Conference Secretariat and registration centre will be open as follows:

The Conference Secretariat will provide participants with all necessary information concerning their stay in Bristol, travel and accommodation arrangements.

Before and after the conference, the Secretariat can be reached at the following address:

Top