Graduation frequently asked questions

Dates and eligibility

When and where will my graduation be?

Graduation ceremonies will take place in the Great Hall, Wills Memorial Building, as follows:

Description of cohorts and when they will graduate
Degree congregationCohorts involvedCohort detailsCohort award dates
February 2023 February 2023

All students/graduands with degrees awarded by Tuesday 24 January 2023.

 

 

Eligibility to graduate in February also depends on any outstanding tuition fees being paid in full by Friday 13 January 2023.

The schedule of ceremonies for February 2023 is now available.

Registration for the February ceremonies opens on Tuesday 22 November 2022.

The registration deadline for the February ceremonies is 5 pm on Tuesday 6 December 2022.  Please note that we cannot guarantee you a place at a ceremony if you do not register by the deadline.

Invitations emails are sent out to students' personal email address as recorded in the home address section of Student Info.  If this email address is not up-to-date, please contact graduation-office@bristol.ac.uk.  

Please contact us if you have not received your invitation email by Monday 28 November - see our Registration troubleshooting section below first.

Deferrals

What if I can't attend my scheduled ceremony – can I defer to a later date?

Graduands who can't attend their scheduled ceremony can request deferral to a future congregation, by selecting the option on the form when registration opens for their congregation.  The form will say when the deferred ceremonies will be, and this information will also be available on our webpages.  Deferral arrangements can only be made when registration opens for your congregation and invitations have been sent out.

Please note, we cannot guarantee deferral requests that are made after the registration deadline.

When will my ceremony take place if I defer from the February congregation?

The date when graduands who defer from February 2023 will be invited to graduate is yet to be confirmed, but is potentially in February 2024.  We will post any updates on the Graduation website as and when available.

I deferred from the November congregation, when will my ceremony take place?

We will invite you to a ceremony at the February 2023 congregation. Registration opens on Tuesday 22 November and full information about the February ceremonies is available on our website. You must register again when your receive an invitation for your deferred ceremony.

I deferred from the April/July congregation, when will my ceremony take place?

We will invite you to a ceremony at the February 2023 congregation. Registration opens on Tuesday 22 November and full information about the February ceremonies is available on our website. You must register again when your receive an invitation for your deferred ceremony.

General ceremony information

When will I receive more detail on the timings and programme for the day?

Further information on the details of the day including timings, guest tickets, travel to the venues, gowning, photography and official merchandise will be posted on our website when we send out official invitations to register, and is now available for the February ceremonies.

Can I book my travel and accommodation now for my ceremony?

We recommend waiting until the date of your ceremony is confirmed and you have received confirmation of your official registration and ticket allocation to book travel and accommodation.

Official confirmation of your eligibility, attendance and ticket allocation will be sent out once we have completed our checking processes for the congregation, approximately one week before your ceremony.

We strongly recommed that you do not make travel arrangements for extra guests on the basis that extra tickets may not be allocated.

How many guests will I be able to bring?

We will guarantee you two free guest tickets if you register to attend your ceremony and there is an opportunity to apply for additional guest tickets on the registration form (extra guest tickets are not guaranteed).  Details on the ticket application and allocation process are now available on our Tickets webpage for February graduands.

The event will also be screened live in the Richmond Building for guests who are with you on the day but do not have a ticket for the Great Hall, and livestreamed for guests that are unable to attend in Bristol.

I/my guests have accessibility requirements – how do I let you know?

When we contact you to ask you to officially register there will be the opportunity to indicate this on the registration form.

Please note, due to restrictions on capacity at the ceremony venue we are unable to provide carer tickets.

I want to book gowning and photography for my ceremony – can I do this now?

You can now hire your gown and hat and book photography for the February 2023 ceremonies with Ede and Ravenscroft.  Photography can be pre-booked online when registration opens, or in-person on the day of your ceremony.

You should contact Ede and Ravenscroft direct with any further questions about gown or photography orders.

I need to update my contact details. How do I do this?

If registration has already opened for your congregation you will need to contact graduation-office@bristol.ac.uk to update your contact details.

If you are due to graduate at a future congregation you should update your personal email address in the home address section of Student Info to ensure you will receive graduation correspondence.  Your faculty administrators can do this for you if you no longer have access. 

Registration troubleshooting

I have not received my invitation email

Check that registration is open and invitation emails have been sent out.

Check that you are eligible to register.

Invitation emails are sent to the personal email recorded under the home address in Student Info.

If you are eligible:

  • Check your email spam or junk folders
  • Check your email filters in case you have blocked certain emails or domains

If you still have not received the invitation email, contact graduation-office@bristol.ac.uk to make sure that your details match our records.

Add graduation-office@bristol.ac.uk to your address book to ensure you receive future communications.

I'm trying to register but my email address is not recognised

  • Make sure you are registering with the email address that your invitation email was sent to
  • Make sure your email address is typed accurately 
  • Avoid copying, pasting or using autofill, as this may result in errors.

If you still can't register, contact graduation-office@bristol.ac.uk.

The links in the registration form aren't opening

Check that your web browser isn't blocking you:

In Microsoft Edge: open a new private window.

To do this, right click on the Edge icon and select 'New InPrivate window' or press CTRL + SHIFT + N.

In Google Chrome: open a new incognito window.

To do this, right click on the Chrome icon and select 'New Incognito window' or press CTRL + SHIFT + N.

On iPhone: Ask Siri for information on how to open a private web browser on your phone.

On Android: Open Google Chrome, click the 3 dots at the top right of the page and select 'open incognito browser'.

I'm not sure if I've registered

If you have registered you will see your registration confirmation if you log back into the registration form.

You should also expect to receive a confirmation email showing the options you have chosen once your registration has been completed. If you think you completed your registration successfully but have not received a confirmation email, check your spam or junk folders and contact graduation-office@bristol.ac.uk if it is still not found.

China celebration events

Will the China graduation events be taking place and who is eligible to attend?

We hope, subject to restrictions, to hold a graduation celebration event in Shanghai in 2023. 

Please visit the University of Bristol in China page or contact china-celebration@bristol.ac.uk for the latest information on these events.

Can I attend both a China celebration and a ceremony in Bristol?

Degrees are only officially conferred in Bristol, so if you don't attend a Bristol ceremony this means you will graduate 'in absentia' (in your absence).

As a result, you may attend both a Bristol graduation ceremony and a China celebration event. We work hard to ensure that our China events provide as much of a traditional graduation experience as possible, providing an excellent chance for you to celebrate your achievements with friends and family in person.

Awards, certificates and transcripts

The date of your award is when University Exam Boards meet and agree that you have met the required criteria for the award of your degree. Your school or faculty can tell you when your award is due to be considered at an exam board.

I am due to graduate in February 2023, when will my degree be awarded?

February 2023 graduands will need to have their degree awarded at an exam board by Tuesday 24 January (inclusive).  If your degree is awarded after this date you will not be able to graduate in February 2023 and will be put forward to the next congregation, date to be confirmed.

Any outstanding tuition fees must also be paid in full by Friday 13 January 2023 in order to be eligible to graduate in February 2023.

What is the difference between my 'award' and 'graduation'?

Your award is when a Board of Examiners confirm that you have met the criteria to be awarded your degree and the date of this meeting is the date which will appear on your certificate.

This will be different to your 'graduation' date which relates to the ceremonial aspect where your degree is conferred at a degree ceremony.

When will I receive my certificate or transcript?

Check our certificates and transcripts webpage for information.

What date will appear on my certificate?

The date on your certificate will be the date on which your degree is awarded by the exam board. Your graduation date will not appear on your certificate.

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