The Jean Golding Institute Code of Conduct
A set of guidelines for expected professional behaviour at the JGI.
The Jean Golding Institute (JGI) is committed to providing a welcoming, friendly, supportive,environment for all participants at its meetings, regardless of age, background, belief, disability, ethnicity, race, religion, gender, identity, national origin, sexual orientation, or other protected characteristics.
We pledge to provide a safe and professional environment where people from the broadest range of backgrounds can participate fully in our meetings and events. This code of conduct applies before, during and after our events, and in all physical and virtual spaces.
Our expectations
- By participating in our meetings and events, we expect participants to abide by this Code of Conduct and accept the procedure by which any Code of Conduct incidents are resolved.
- Please treat everyone with respect. We expect all event participants and speakers to help ensure a safe and positive experience for everyone.
- Provide your true professional identity, affiliation, and, where appropriate, contact information, at registration and during attendance and participatory sessions, as required.
Behaviours we encourage
- Use of welcoming and inclusive language
- Showing respect for different viewpoints and experience
- Graceful acceptance of constructive criticism
- Make space for others to speak and ask questions
- Appreciate that people will have different skills, levels of knowledge and expertise – be patient
Unacceptable behaviour
- Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech/actions.
- Harmful or prejudicial verbal or written comments or visual images related to age, background, belief, disability, ethnicity, race, religion, gender, identity, national origin, sexual orientation, or other personal characteristics, including those protected by law.
- Inappropriate use of sexual language or imagery.
- Real or implied threat of professional or financial damage or harm.
- Inappropriate disruption of meetings or events.
- Photographing, video or audio recording of slides, oral or poster presentations without presenter/author’s permission.
- Violating the rules and regulations of the online platform (e.g., Zoom).
Virtual Events Policy
Participants are required to follow the key expectations and behaviours outlined above, as well as the additional principles outlined below for all virtual events organised and run by the Jean Golding Institute. This includes posts, questions, and comments made within and during virtual events, on platforms including Zoom, Teams, Slido and YouTube.
Unacceptable behaviour
Participates should not use the chat inappropriately.
This includes:
- Verbally attacking a speaker or participant.
- Use of swearing / expletives.
- Sharing links about services, commercial products, and other advertising.
- Repeatedly posting the same message across the same / multiple chats.
- Do not use the specific Q&A function to have conversations.
- Impersonating or pretending to be another person.
Breach of the code of conduct for virtual events
Although we encourage participants to use the chat function for debates, discussions, and support freedom of speech, we also have a duty of care for our community.
- Messages that breach the code of conduct will be deleted. We will send the participant a private message with details of why it has been deleted and a cautionary warning. The participant will be removed from the event if they continue to send inappropriate messages.
- Serious breaches will result in the participant immediately being removed from the event without a refund. This will be down to the discretion of the event moderator. The delegate will be informed via email why they have been removed from the event.
- If breaches continue to occur, the chat function may be disabled for the duration of the event.
Reporting incidents to the JGI
If you believe someone is violating the code of conduct, please report this to the event organiser straight away, if you can. You can also use the Code of Conduct Incident Report Form. The form will be reviewed by the Director and Manager and any action to address and/or resolve the issue will be communicated within ten working days. However, if you prefer to raise the unacceptable behaviour to an independent party, within the University, you can contact one of the Acceptable Behaviour Supporters who are volunteers trained to provide an informal advisory service to staff experiencing unacceptable behaviour, bullying or harassment at work. They can also support staff who are facing allegations about their own behaviour.
Resolution of incidents
Incidents will be reviewed and if the code of conduct has been violated, the actions we take could include:
- Educating the person as to the consequences of their actions.
- Removal from the meeting or event.
- Restrictions from future meetings and events.
- Removal from mailing list or positions on committees or working groups