Completing a Customs Declaration

It is your responsibility to complete the appropriate form and attach it to the mail piece prior to collection by the Post Room. The form you require will depend upon the value of the goods being sent:

• Below £270 – form CN22 which can be downloaded here CN22 form (PDF, 679kB)
• Above £270 – form CN23 which can be downloaded here CN23 form (PDF, 570kB).

Special Delivery‌

The forms require the following 

• Sender’s Details - your name and address
• Description of Contents - Include a detailed description of each item enclosed. This will help to avoid delays or customs officials needing to open your item
• Total Quantity - Add the total number of items within your item
• Total Weight - This is the total weight of all the items plus the packaging
• Total Value - This is the total value of all the items in your package. Please write the value in British Pounds (GBP) £
• Value, quantity and weight of each item - If there are two or more items of the same commodity, the weight and value sections include the combined weight and combined value of the same items.

Special Delivery‌

NB. the value specified will be used to determine import duties and VAT. It is acceptable to declare the value as £0.00 if this is an accurate reflection of the contents

• VAT reg number – use the University’s EORI number – 991261800000
  
• HS Tariff number or customs commodity code must be specified– a complete list of these can be found here:
  https://www.trade-tariff.service.gov.uk/find_commodity?

Some common HR Tariff numbers are below:
4901 1000 00 – Printed books, brochures, leaflets and similar printed matter, whether or not in single sheets
4904 0000 00 – Music, printed or in manuscript, whether or not bound or illustrated
4909 0000 00 – Printed or illustrated postcards, whether or not illustrated, with or without envelopes
4910 0000 00 – Calendars of any kind, printed, including calendar blocks
4905 2000 00 – Maps and hydrographic or similar charts in book form
4905 9000 90 – Maps and hydrographic or similar charts as wall maps

Sign and date.

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