Job Description Guidance - Professional Services


Introduction

When advice is required regarding job design and structure,please contact your HR Business Partnering team in the first instance.

All Professional Services roles must be graded before they can be advertised for recruitment.

For information and advice on recruiting to your vacancy, please refer to the University’s recruitment and selection guidance.

The UBJES process is not required for a role in the Research and Teaching job family. Instead the appropriate academic career pathway and role profile will need to be selected to determine the grade. The relevant pathway and Faculty specific template should be used.

General advice about using the job description template

The following sections need to be completed:

The Job Title

The University is implementing a suite of generic job titles and therefore advice should be sought from HR re appropriate titles for any new roles. If the submission is a re-evaluation you may wish to take the opportunity to revise the current job title with advice from HR as well as obtain consensus from the role holder(s).

Section 1: Job Description

The following information should only be completed once the role has been graded and is ready to be submitted for recruitment.

Section 1.1: Main Job Purpose

The main job purpose outlines the overall contribution the job makes, or alternatively “why” the role exists. 

Section 1.2: Main Statement of Responsibility

This section includes the key responsibilities of the job or “what” the role is intended to achieve. 

For Professional/Administrative roles only: 

For all roles

Aim for 10-12 main statements of responsibility that you would expect the role to fulfil.

Additional Responsibilities

Section 1.3: Relationships 

Section 1.4: Job Hazards/Safety Critical Duties (Pre-employment health screening)

Please refer to the guidance notes at: http://www.bristol.ac.uk/hr/resourcing/practicalguidance/appointment/checks.html

Section 2: Person Specification

Section 2.1: Relevant Experience, Skills, Knowledge, Qualifications, Communication and Interpersonal Skills

Detail the experience, skills and knowledge, relevant qualifications, communication and interpersonal skills, that are essential for the effective performance of the job. The requirement for these should be recognisable in the main responsibilities.

Section 2.2: Additional criteria

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Section 3 Job Evaluation 

Section 3 (3.1-3.4) is neccesary to supplement the job description for the purpose of evaluating the role through the UBJES process. 

Section 3.1: Typical Work Activities (across a day/week or month)

Please describe in more detail the typical work activities relating to the key and representative responsibilities of the role in a maximum of ONE PAGE of A4

Section 3.2: Organisation Chart(s)

Section 3.3: Additional Statistical or other relevant information

Section 3.4: Relevant Physical and Environmental Information

Describe any physical and environmental information which is not covered elsewhere e.g. relevant information about physical effort or working conditions.

Section 3.5: Key Contacts

Identify up to 5 most significant internal and external relationships that the role has outside of the line management chain, and the overall purpose of the contact.