Data protection statement for collaborative programmes of doctoral training

This statement should be read in conjunction with the University's Student Fair Processing Notice, which provides further detail about the use of student personal data.

If you are applying for a place on a collaborative programme of doctoral training provided by the University of Bristol and other universities, research organisations and/or partners please be aware that your personal data will be used and disclosed for the purposes set out below.

Your personal data will always be processed in accordance with the Data Protection Act 2018. The University of Bristol (“University”) will remain a data controller for the personal data it holds, and other universities, research organisations and/or partners (“HEIs”) may also become data controllers for the relevant personal data they receive as a result of their participation in the collaborative programme of doctoral training (“Programme”).

Application process

During the application process, the University may need to make certain disclosures of your personal data to third parties to be able to administer your application, carry out interviews and select candidates. These are not limited to, but may include disclosures to:

• the selection panel and/or management board or equivalent of the relevant Programme, which is likely to include staff from one or more other HEIs;
• administrative staff at one or more other HEIs participating in the relevant Programme.

Such disclosures will always be kept to the minimum amount of personal data required for the specific purpose. 

If you become a student on one of the programmes

If your application is successful and you register on a Programme, the University may need to make further disclosures of your personal data throughout your time on the programme to ensure the effective management of your studies and comply with its obligations to funders. These disclosures may include, but are not limited to disclosures:

• within the group of HEIs to the Programme;
• academic supervisors based at other HEIs;
• to other collaborative parties to the relevant Programme, eg. industrial sponsors and/or collaborators, supervisors from other HEIs, Research Councils (as funders of the Programme);
• to external examiners.

Other disclosures may be made where it is necessary for the administration of your studies.

Accessing your personal data

If you wish to have access to any of your personal data as held by the University, or exercise any of your other rights in relation to it, please email: data-protection@bristol.ac.uk. 

Contact

If you have any queries or concerns about the use of your personal data during the application process or your time as a student, please email: data-protection@bristol.ac.uk.