Web Room Booking

Web Room Booking is an online room requesting tool. This is linked to the university’s timetabling system, Syllabus Plus.

It enables UoB members of staff to be able to request centrally owned rooms. This system is used for non-teaching events, meetings, talks etc.

Once you have put a booking through the system, it comes to the room booking team, who will issue you with an email notification on the status of your booking. This will either be accepted or declined, or you may get a request for more information.

This system means you can check the availability of rooms and request to book rooms yourself through the website. You are also able to cancel your bookings and view a list of your bookings and their status without needing to contact the room bookings team. There is further information on how to do this in the FAQ page.

This website is not to be used for teaching or main exam requests as these cannot be processed by the Room Booking Team. Please contact your local Timetabling and Education Officer for anything related to teaching or the Examinations Office for anything related to exams.

1. Access the Web Room Booking form through the above link.
2. You will need to sign in with your username (without the @bristol.ac.uk) and single sign on password.
You may need to sign in twice.
3. You will need to fill in the expected size, date and time.
i. Please note that if you select an expected size that is over the room capacity, the room will not show up.
ii. Not all buildings are on the drop-down list, therefore this can be left blank.
4. Click next and select your room. You may need to click the "show more options" button at the bottom of the page for the room to show in the list.
5. Fill in your booking information. Your request will then get sent to the room booking team to be processed.

1. Click on the above 'View Room Timetables' link to log in to the room timetables page.
2. Here you can fill in the information to see the timetables of a certain room.
(Please note that you may need to change the start/end time to see any bookings outside the 9am-6pm timeframe)
3. This will bring up the room timetable in a new window which will detail the current bookings in the room.

Please note that this can change and do not presume that you will be able to book a room if it was free on the timetable when you viewed it. This is because bookings are scheduled throughout the day.

If you have been given access to book local rooms, you will need to log in through the Syllabus Plus Portal.

When using the portal, please note the different year tabs at the top of the page. This is where you need to select the year that your required date falls within.

To book local rooms:
1. Select the year you want on the tabs, then click on 'Web Room Booking'.
2. This will take you to the website where you have access to book your local rooms.
3. You can book rooms as you would through the central booking site, however the bookings you make here do not go through to the room bookings team to be checked and processed, they go straight into the system.
4. If you would like to book central rooms as well as your local rooms, select the 'include request only' tick box.
If this tick box does not appear on your screen, you can still access central room booking by going through the central web room booking website. This tick box is temperamental and may not appear every time.

Local rooms are used for teaching, therefore please follow the same guidelines as the central rooms when wanting to make local bookings for within core teaching hours. If these guidelines are not followed, you may risk losing your booking.

Certain booking requests will be permitted in advance of general bookings due to the nature of the events. The dates for these can be found below in the "Key Dates" section.

Priority and Welcome Week bookings are not done on a first come first served basis. Bookings can be submitted any time between the dates specified. Once the deadline has closed, the room bookings team will organise the bookings and contact you if there are any clashes. It will be up to you to resolve the clash, as the room bookings team does not have the authority to choose one booking over another.

Once the deadline for the scheduling of these events has passed, bookings can go in on a first come first served basis as normal.

Any bookings that come before or after the predetermined deadlines may be automatically cancelled by the room bookings team.

These are the dates when bookings can be requested for key points in the University calendar.

Dates for booking for 24/25 are currently under review due to the change to the Structure of the Academic Year. We will publish them once we know them.

For general Room booking enquiries, please contact Room Bookings

For issues regarding Syllabus+ or new local room booking access, please contact ETG Support

All teaching enquiries should go to your schools’ Timetabling Education Officer

If your event is hosted by an external organisation, please contact the Conference Office