University home > Education Services > Timetabling and Room Booking > Web Room Booking
Web Room Booking 22/23 for non-teaching events, room booking requests from 18th July 2022 - 16th July 2023.
Web Room Booking 23/24 for non-teaching events, room booking requests from 17th July 2023 - 17th September 2023.
View Room Timetables from 18th July 2022 - 16th July 2023.
If you need help please see below or visit our FAQ page.
Away from campus? Please use the VPN Remote Desktop Link for making room bookings.
Web Room Booking is an online room requesting tool. This is linked to the university’s timetabling system, Syllabus Plus.
It enables UoB members of staff to be able to request centrally owned rooms. This system is used for non-teaching events, meetings, talks etc.
Once you have put a booking through the system, it comes to the room booking team, who will issue you with an email notification on the status of your booking. This will either be accepted or declined, or you may get a request for more information.
This system means you can check the availability of rooms and request to book rooms yourself through the website. You are also able to cancel your bookings and view a list of your bookings and their status without needing to contact the room bookings team. There is further information on how to do this in the FAQ page.
This website is not to be used for teaching or main exam requests as these cannot be processed by the Room Booking Team. Please contact your local Timetabling and Education Officer for anything related to teaching or the Examinations Office for anything related to exams.
Please note that this can change and do not presume that you will be able to book a room if it was free on the timetable when you viewed it. This is because bookings are scheduled throughout the day.
If you have been given access to book local rooms, you will need to log in through the Syllabus Plus Portal.
When using the portal, please note the different year tabs at the top of the page. This is where you need to select the year that your required date falls within.
To book local rooms:
1. Select the year you want on the tabs, then click on 'Web Room Booking'.
2. This will take you to the website where you have access to book your local rooms.
3. You can book rooms as you would through the central booking site, however the bookings you make here do not go through to the room bookings team to be checked and processed, they go straight into the system.
4. If you would like to book central rooms as well as your local rooms, select the 'include request only' tick box.
If this tick box does not appear on your screen, you can still access central room booking by going through the central web room booking website. This tick box is temperamental and may not appear every time.
Local rooms are used for teaching, therefore please follow the same guidelines as the central rooms when wanting to make local bookings for within core teaching hours. If these guidelines are not followed, you may risk losing your booking.
Certain booking requests will be permitted in advance of general bookings due to the nature of the events. The dates for these can be found below in the "Key Dates" section.
Priority and Welcome Week bookings are not done on a first come first served basis. Bookings can be submitted any time between the dates specified. Once the deadline has closed, the room bookings team will organise the bookings and contact you if there are any clashes. It will be up to you to resolve the clash, as the room bookings team does not have the authority to choose one booking over another.
Once the deadline for the scheduling of these events has passed, bookings can go in on a first come first served basis as normal.
Any bookings that come before or after the predetermined deadlines may be automatically cancelled by the room bookings team.
Booking Description | Request Dates for 23/24 |
---|---|
Court and Council | 13th March to 24th March 2023 |
Degree Ceremonies | 13th March to 24th March 2023 |
Exams Office | 13th March to 24th March 2023 |
Main University Open Days | 13th March to 24th March 2023 |
New Student Registration Events | 13th March to 24th March 2023 |
Venues & Events (Conference Office) | 17th April to 28th April 2023 |
Public Lectures (PACEO) | 17th April to 28th April 2023 |
Admissions | 17th April to 28th April 2023 |
Campaigns and Alumni | 17th April to 28th April 2023 |
Careers | 17th April to 28th April 2023 |
Welcome Week Bookings To be entered through a Microsoft Form |
9th May to 2nd June 2023 Link for Microsoft Form will be sent to SAMs/FHSAs |
Other: Summer 2023 (until Welcome Week) |
22nd May 2023 onwards |
Other: Outside of Term Time (after Welcome Week) |
Early July (exact date to be confirmed nearer time) |
Other: Outside of Teaching Hours (Wed after 13:00), (Mon, Tue, Thurs, Fri after 18:00) (weekends) |
Early July (exact date to be confirmed nearer time) |
Other: Term Time (week 1 within teaching hours) |
18th September 2023 |
Other: Term Time (week 2 onwards within teaching hours) |
25th September 2023 |
For general Room booking enquiries, please contact Room Bookings
For issues regarding Syllabus+ or new local room booking access, please contact ETG Support
All teaching enquiries should go to your schools’ Timetabling Education Officer
If your event is hosted by an external organisation, please contact the Conference Office
University of Bristol
Beacon House
Queens Road
Bristol, BS8 1QU, UK
Tel: +44 (0)117 928 9000
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