International foundation programme: attendance requirement
As an International Foundation Programme (IFP) student visa holder, we need to check that you are engaging with your studies. This will also tell us if you need any help to complete the IFP.
On this page
- IFP attendance requirement
- Record your attendance
- Missing a class
- How to use the form
- Supporting evidence
- How evidence is considered
- Difference in forms and process
- Get support
- How monthly attendance is calculated
- Take a break from your studies
- Leave during term time
- Change where you study
IFP attendance requirement
You must attend all your timetabled classes in person during term time.
As your visa sponsor, we must report any changes to your studies. This includes:
- low attendance or engagement
- if you change your course
- if you stop studying or attending in person.
Your attendance and engagement with the IFP may be used to consider how your application progresses for another University of Bristol programme.
If you do not meet the attendance requirement
You need to attend at least 85% of your classes per month (page 20: PDF). If you do not (or cannot) meet this requirement, we will contact you to discuss:
- why you were absent
- support you need resume your studies
- explain how it will affect your visa if you continue to not attend.
You must respond when we contact you.
If you miss two months
If do not attend at least 70% or more for two months in a row, we will:
- review any information you provide on the absence report form. This includes supporting evidence we may ask you to send.
- contact you to discuss your circumstance and how you will improve your attendance.
- decide whether your case needs reviewing by the Faculty and Student Visa Teams.
If you miss three months
If you do not attend at least 70% or more of your classes for 3 months in a row, we must:
- report you to UK Visas and Immigration (UKVI)/Home Office
- withdraw your visa sponsorship.
Record your attendance
You must record your attendance via the University of Bristol app even if you are late. But if you are consistently late, your tutor will discuss this with you.
If you have a disability and need help recording your attendance, contact your IFP support team.
Missing a class
If you were absent from a class or need to miss one, you must tell us why by submitting an absence report form. This is a requirement of your visa conditions.
Absence report form:
How to use the form
For every class you miss, use this form to:
- tell us when and why you were or will be absent
- provide any supporting documents to help evidence your reason
- tell us about your ongoing circumstances that are affecting your ability to attend classes (including disability, both long-term physical and mental health conditions).
The Absence Report Form helps us to identify how we can support you. It does not allow you to miss your classes.
It will be included within your total absence percentage each month.
Supporting evidence
We might ask you to provide evidence if your reason was:
- ongoing circumstances
- a disability or health condition.
A list of acceptable evidence can be found on the supporting evidence page.
Due to your visa restrictions, we will not consider justification from an employer or any paid work as a valid reason for absence.
We cannot review your situation without acceptable supporting evidence.
If you have any problems or questions, speak to your IFP support team.
How your evidence is considered
If we asked you to provide evidence, we will use it to decide if:
- you can continue on the IFP
- we can maintain your Student Visa Sponsorship.
In most cases, if you do not meet the attendance criteria, you will be withdrawn from your course and your visa will be cancelled.
Difference in forms and processes
The Absence Report Form process is separate from the Exceptional circumstances and Self certification processes. They notify the exam board if you have an issue during assessments or/ and exams.
Depending on the situation, you may need to complete different forms. This includes completing the online forms for the Wellbeing team and Disability team.
Get support
Support team
If you are struggling, you must get support to help you succeed on the IFP. Your IFP support teams are:
More help
You can get more help from any of the following services. Your IFP support team can help you decide which people or service you should speak to:
- your Personal Tutor: for academic matters.
- Student Wellbeing Service or Residential Life: if you want to talk to someone about how you are feeling and to access to get wellbeing support.
- Disability Services: If you have a disability (including a working diagnosis) or long-term health condition that makes it difficult to attend.
- IT Services: if you are unable to record attendance using the app or browser.
- your administration team office: for any other questions.
How your monthly attendance is calculated
Your monthly attendance % is calculated by your attendance to these in person mandatory classes:
- workshops
- lectures
- seminars
- subject tutorials.
Your monthly attendance data does not include the following activities:
- online classes
- watching lecture recordings
- personal tutor meetings
- meeting on Microsoft teams or Skype
- doing the required laboratory work
- submitting essays and assignments in person
- attending exams in person
- online examinations
- online submission of work.
Take a break from your studies
If you need to take a long break, you should consider suspending (officially pausing) your studies. This way, you will not fail to meet the attendance requirement.
If you suspend your studies:
- we will withdraw your visa sponsorship
- you will need to leave the UK
- you need to apply for a new CAS (Confirmation of Acceptance of Studies)/visa to return.
There is a time limit on how long you can do below degree level. Speak to your IFP support team if you are interested.
If you suspend (officially pause) or withdraw (leave) from your course, you will be responsible for tuition fees up to the date of your last attendance.
Leave during term time
We cannot approve or advise on absence during term-time, unless you want to suspend your studies. Any absence during term time (including illness or family circumstances) could affect your visa. If you still want to take leave, you should discuss it with your IFP support team first.
Change where you study
You cannot study from another location (anywhere outside of Bristol). If your situation means that you cannot attend in person, speak with your IFP support team as soon as possible to discuss your options.