Timetabling information for teaching staff

You can find your personalised teaching timetable on the university portal. You can also view timetables for units, programmes, colleagues and students. Once published, personal teaching timetables will also automatically populate your into your outlook calendar.

• School administrative staff will collect and enter teaching requirements from academic staff as part of the Web Data collection (WDC) process in Spring.  This information is used to construct the draft teaching timetable
• Teaching staff will be asked to submit their requested availability constraints in Spring via the staff constraint form. These requests will then be reviewed by HR and the Head of School before being sent back to the timetabling team to be incorporated into the construction of the draft teaching timetable.
• The draft teaching timetable will be created and released for comment/feedback to schools during the Summer.
• The final teaching timetable will then be published to staff calendars around 2 weeks before the first teaching week. Student timetables will be published the week before Welcome Week.

 Confirmation of specific annual dates of educational processes can be found within the Educational Cycle

You should contact your TEO as soon as possible if

• The allocated room is not large enough.
• The allocated room does not contain essential teaching aids (AV equipment, etc).
• The teaching session is no longer required.
• You have a timetable clash.
• A student has a timetable clash
• The allocated room is unsuitable for purpose

Contact your TEO with details of the changes needed.

Staff are expected to check and feedback any required changes for the teaching they are responsible for when the draft teaching timetable is released in the summer. Once the teaching timetable is published changes should only be made or requested if essential.

Staff are expected to be available to teach during university core hours.  Constraints on your availability and details of part-time hours should be identified during the staff constraints process in the spring and signed off by your Head of School and HR.  Staff should not approach TEOs to meet individual preferences not covered by an agreement with the Head of School. Please refer to the Guidance Regarding Teaching Constraints (PDF, 201kB) for more details regarding staff constraints.

The first point of contact for any question, problem or request related to AV or IT in a teaching space is the IT Service Desk

Phone: 0117 42 82222 / internal 82222. Mon-Fri 08:30-17:15 during term time (09:00-17:00 outside of term time)

Web: Topdesk self-service tool

Email: service-desk@bristol.ac.uk

• Core teaching hours at the University are Monday - Friday from 9.00 - 6.00pm, except for Wednesday afternoons, which will generally be kept free from teaching from 13.00 onwards.  Staff and students are expected to be available within these hours unless approved exceptions apply.
• Classes must adhere to the scheduled teaching slots of 50 minutes to permit students & staff time to travel between teaching sessions.
• Health and Safety legislation requires the University to ensure that the stated capacity of a room is not exceeded, and it is the responsibility of academic staff to ensure that these capacities are not exceeded.
• Staff must not use rooms they perceive to be free of teaching without first requesting use of the room from their Timetabling & Education Officer (TEO) or booking a room for non-teaching activity via Web Room Booking. Rooms may be empty for a number of reasons, and may well be timetabled for use in future weeks. Illicit occupation of rooms is the main contributor to room clashes.
• If teaching sessions or rooms are no longer required, this information must be passed onto your TEO or School office so the room can be made available for others