The role of the school in the production of the timetable
You are strongly encouraged to read the detailed process documents to help understand the role of the school administrators in the production of the teaching timetable.
In order to build the timetable, the Timetabling and Education Officer needs information about the teaching delivery plans and constraints on staff availability to teach. You are responsible for collecting this information and passing it on to the TEO. This year teaching delivery plans should be submitted using the Web Data Collection tool. Constraints on staff availability will be collected using the online form sent to you by your Head of School. Please see Guidance Regarding Teaching Constraints (PDF, 201kB).
When the draft timetable is published, you and academic staff with responsibility for organising teaching should check the timetable and report any errors, omissions and changes to the TEO by the deadline. The final draft timetable is then published for wider checking by all academic teaching staff - administrators will be responsible for notifying academics that they should check.
Web Data Collection (WDC)
Web Data Collection is a web based tool for submitting teaching delivery plans to the Timetabling and Education Officers. You should collect the teaching plans for each unit in your school and enter the information into WDC.
Some timetable information is rolled forward from year to year, however you should not assume that your teaching has been rolled forward - you must check and confirm it using Web Data Collection.
Confirming teaching
If the teaching shown in WDC is correct, you will just need to confirm that it has been checked and is correct.
If teaching has changed, you will need to make the appropriate changes in WDC and confirm that is it complete.
Dates for Web Data Collection can be found on the Education Cycle.
The draft timetable should be checked by administrative staff and academics with responsibility for organising teaching (eg unit organisers, programme directors, directors of teaching and learning). You should contact your TEO as soon as possible to notify them of any errors, omissions or changes to the timetable.
The final draft timetable should be checked by all teaching staff. You may need to send a communication round to your staff to remind them to do this checking. Your TEO should be notified of any further changes by the deadline.
Late changes to the timetable are subject to the Late Change Request procedure. In line with discussion at Senate, these requests (unless due to illness) will be forwarded to your Head of School for confirmation of approval, but please note that it is not guaranteed a request can be accommodated.
The teaching timetable is released to staff via the portal.
Dates for Web Data Collection can be found on the Education Cycle.
Access to Syllabus+ for allocating students
It is possible for school staff to be given access to the Syllabus+ plus system to allow them to swap students between different tutorial or seminar groups. If you would like this access, please discuss this with your TEO, who will be able to arrange this for you if appropriate. Training needs should also be discussed with the TEO.
Please report any technical problems with Syllabus+ to the Timetabling Team's System Support Officer at etg-support@bristol.ac.uk
Queries and concerns regarding the information in Syllabus+ should be raised with your TEO.
Class lists and registers
If you have access to Syllabus+, you will be able to run a small program that will produce class lists and registers for your small group teaching. Contact your TEO to request access to the application.
